THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL
ALPHA ALPHA STATE
ALPHA ZETA CHAPTER
STANDING RULES
I. Chapter Name
The name of the chapter shall be Alpha Zeta Chapter, Alpha Alpha State Organization, The Delta Kappa Gamma Society International.
II. Mission Statement
The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
III. Purposes
The purposes of the Alpha Zeta Chapter shall be the seven purposes of the Delta Kappa Gamma Society International and those of the Alpha Alpha State Organization:
1. To unite women educators of the world in a genuine spiritual fellowship.
2. To honor women who have given or who evidence a potential for distinctive service in any field of education.
3. To advance the professional interest and position of women in education.
4. To initiate, endorse and support desirable legislation or other suitable endeavors in the interest of education and of
women educators.
5. To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to
non- member women educators.
6. To stimulate the personal and professional growth of members and to encourage their participation in appropriate
programs of action.
7. To inform the members of current economic, social, political and educational issues so that they may participate
effectively in a world society.
IV. Membership
A. Membership is in accordance with the Constitution, Article III, and the
International Standing Rules, 3 and is composed of active, reserve and honorary members.
B. Membership in the Delta Kappa Gamma Society International shall be by invitation.
C. A candidate for membership in Delta Kappa Gamma must have had professional preparation as an educator or have been retired from an educational position. They shall participate in the activities of the Society.
1. A candidate need not be employed nor live in the chapter area.
2. Eligible prospective members may be teachers, administrators, supervisors, librarians, psychologists, school
nurses,directors or counselors in public or private schools, colleges or universities and in schools of nursing and
library training.
3. Professional qualifications should include knowledge and skill in her area of educational work, active participation
in professional groups, interest in professional growth, and ethics in professional relationships. Personal
qualities should include initiative, open-mindedness, tactfulness and enthusiasm.
D. Election of members will be held annually.
E. Up to six new members may be selected from the Athens, Northeast Bradford and Sayre areas in the even-numbered years. Up to eight new members from Canton, Sullivan County, Towanda and Troy areas may be selected in the odd-numbered years.
F. Each proposed candidate should be voted for or against if the same number of recommendations is submitted as the number to be elected and must receive a favorable note of a least four-fifths of all ballots cast. If more recommendations are submitted than the number to be elected, preferential voting is required.
G. Recommendation for Membership (Chapter Membership Application) shall be completed by a member and returned to the membership chairman by Oct. 15.
H. The Membership Committee shall review the Chapter Membership Application Form and prepare to present the candidates’ names to the chapter membership at the November meeting.
I. It is imperative that chapter members keep in confidence the names of the persons who have been considered for membership.
J. Recommendations of proposed members should be destroyed whether those names are accepted or rejected.
K. The names of persons not elected to membership may be submitted again, but there is no waiting list and there are no priorities.
L. Voting for the prospective members will occur at the March meeting.
M. The general membership shall vote by secret ballot. A 4/5 vote of all the ballots cast will elect the candidate to membership.
N. Invitations to membership shall be in writing by the president of the chapter within 10 days following election to membership.
O. Orientation of members-elect shall be held in May.
P. The orientation program shall be the responsibility of the Membership Committee and chapter officers.
Q. Members-elect will indicate in writing their acceptance to membership within one month of the May Orientation Tea.
R. Initiation shall be held during the September meeting.
S. Honorary members shall have given or be giving distinguished service to education and/or be women that are of local significance to the chapter area.
T. A former member may be restored to membership by the chapter receiving the request.
U. Membership in the Society is terminated for one of three reasons: Non-payment of dues and fees, resignation, or death.
V. A complete record of members whose membership is terminated shall be kept by the treasurer and the recording secretary. The record(s) shall include the reason and date of termination. A report of members terminated shall be a part of the minutes of the chapter meeting.
W. Reserve members shall be formerly active members who are unable to
participate fully in the activities of the chapter because of physical
disabilities and/or geographical location. Reserve members may
participate in all the activities of the chapter except that of holding an
office.
X. When a reserve member becomes mentally or physically incapacitated
and has no family or means to pay her dues, the dues will be paid by
the chapter’s Caring and Sharing Fund.
Y. Membership keypins of deceased members and those who are no
longer members shall be returned to the chapter. At the discretion
of the chapter Executive Board, reclaimed pins may be sold or
given to initiates or to members who have lost their pins.
V. Finances
A. Chapter dues shall be set in accordance with the Constitution, International Standing Rules, and the Alpha Alpha State Organization Bylaws.
B. The Finance Committee shall make recommendations for changes in dues no later than July 1. All members shall be notified prior to the first meeting of the fiscal year.
C. Annual chapter, state organization and international dues and fees shall be collected by the chapter treasurer prior to October l and forwarded to the Alpha Alpha State Organization treasurer by October 31.
D. The Finance Committee shall develop an annual budget and present it to the membership for approval no later than the first business meeting of the fiscal year.
E. The budget shall be adopted each year by a majority vote of the members.
F. The Audit Committee will conduct an audit each year prior to the September meeting.
G. The president of the chapter will give approval of expenses prior to payment.
H. No more than three recruitment grants of $200 each will be awarded annually to juniors and seniors in college pursuing a major in education.
1.Canton, Sullivan County, Towanda and Troy members will submit applications for recruitment grants by October 15 of the
odd numbered year to enable the grant to be awarded in theearly months of the even numbered year.
2. Athens, Northeast Bradford and Sayre members will submit applications for recruitment grants by October 15 of the even
year to enable the grant to be awarded in the early months of the odd numbered year.
3. Recruitment grant recipients will be invited to the March meeting as guests of the chapter.
I. An annual Academic Scholarship will be awarded by the chapter to chapter member submitting an application form meeting the criteria as described in the scholarship guidelines.
J. The cost of meals for new initiates at initiation will be paid out of the treasury.
K. A donation of $1.00 will be made by each member who does not wear her keypin to the chapter meeting. The collected donations will be used at the discretion of the Executive Board.
L. The expenses incurred by the chapter officers and members to attend conventions and conferences will be disbursed as provided in the budget.
VI. Organization
The Alpha Zeta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, the Alpha Alpha State Organization Bylaws, the Alpha Alpha State Organization Standing Rules and the Alpha Zeta Chapter Standing Rules.
VII. Officers and Related Personnel
A. The Alpha Zeta Chapter officers shall be as follows: President, First
Vice-President (Program and Yearbook Chairman), Second Vice-
President (Membership Chairman), Recording Secretary,
Corresponding Secretary, Treasurer, and Parliamentarian (non-
Voting member of the board).
B. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the November meeting. The election will take place at the March meeting.
C. The Alpha Zeta Chapter officers, except the Treasurer, are elected in the even-numbered years by a majority vote of the members present at the time of the election.
1. The Alpha Zeta Chapter Treasurer is selected by the chapter Executive Board each biennium at the summer
Executive Board meeting.
H. No more than three recruitment grants of $200 each will be awarded annually to juniors and seniors in college pursuing a major in education.
1.Canton, Sullivan County, Towanda and Troy members will submit applications for recruitment grants by October 15 of
the odd numbered year to enable the grant to be awarded in the early months of the even numbered year.
2. Athens, Northeast Bradford and Sayre members will submit applications for recruitment grants by October 15 of the
even year to enable the grant to be awarded in the early months of the odd numbered year.
3. Recruitment grant recipients will be invited to the March meeting as guests of the chapter.
I. An annual Academic Scholarship will be awarded by the chapter to chapter member submitting an application form meeting the criteria as described in the scholarship guidelines.
J. The cost of meals for new initiates at initiation will be paid out of the treasury.
K. A donation of $1.00 will be made by each member who does not wear her keypin to the chapter meeting. The collected donations will be used at the discretion of the Executive Board.
L. The expenses incurred by the chapter officers and members to attend conventions and conferences will be disbursed as provided in the budget.
VI. Organization
The Alpha Zeta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, the Alpha Alpha State Organization Bylaws, the Alpha Alpha State Organization Standing Rules and the Alpha Zeta Chapter Standing Rules.
VII. Officers and Related Personnel
A. The Alpha Zeta Chapter officers shall be as follows: President, First Vice-President (Program and Yearbook Chairman), Second Vice-President (Membership Chairman), Recording Secretary,Corresponding Secretary, Treasurer, and Parliamentarian (non-
Voting member of the board).
B. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the November meeting. The election will take place at the March meeting.
C. The Alpha Zeta Chapter officers, except the Treasurer, are elected in the even-numbered years by a majority vote of the members present at the time of the election.
1. The Alpha Zeta Chapter Treasurer is selected by the chapter Executive Board each biennium at the summer
Executive Board meeting.
2. The Alpha Zeta Chapter Parliamentarian is appointed by the chapter President for a two-year term and is a non-voting member of the Board. This is traditionally the immediate Past President.
3. No officer, except the Treasurer, may serve in the same office longer than two terms in succession.
D. New Chapter officers take office on July 1 following their election.
E. The officers shall perform duties as specified in the Constitution, the Alpha Alpha State Organization Bylaws and as authorized in the Alpha Zeta Chapter Standing Rules.
F. The treasurer shall submit for annual audit/financial review the accounts of the chapter.
G. The presiding president shall order the President’s pin at the chapter’s expense and make it available for the Installation of Officers Ceremony.
H. Officers of the Alpha Zeta, Beta Rho and Phi Chapters will coordinate the State President’s visit during her biennium. Guidelines are in the President’s file.
VIII. Executive Board
A. The members of the Alpha Zeta Chapter Executive Board shall be the elected officers, the Immediate Past President, the Standing Committees Chairmen, the Treasurer, and the Parliamentarian (non-voting member).
B. The Alpha Zeta Chapter Executive Board shall function according to the Constitution, VII. C.
IX. Committees
A. The (following)Standing Committees shall fulfill responsibilities as
Outlined in the Constitution as detailed in the Handbook:
1. Society Business: Finance, Membership, Nominations
2. Program of Work: Program, Personal Growth and Services, Professional Affairs, Visual and Performing Arts, Projects,
and U.S. Forum.
3.Educational Services: Communications, Scholarships, and World Fellowships
B. The Alpha Zeta Chapter has the following additional Standing Committees:
1. Society Business: Historical Records, Biographical Records, Scrapbook, Initiation, Necrology, and Photographer.
C. All officers and Standing Committees duties are outlined in the Alpha Zeta Yearbook insert “Duties of the Officers and Standing Committees.”
X. Meetings
A. The Alpha Zeta Chapter shall meet at least four times per year during
The months of September, November, March and April.
B. A quorum shall consist of one third of the total membership.
C. The Chapter Executive Board will meet at least two times annually.
XI. Activities
The activities of the Alpha Zeta Chapter include:
A. Publishing the Alpha Zeta Newsletter at least 3 times per year.
B. Updating and printing the Yearbook annually.
C. Conducting fundraisers.
D. Engaging in special projects.
XII. Dissolution
A. Before the chapter is dissolved, the approval of the Alpha Alpha State
Organization must be obtained.
B. The chapter may request that a chapter advisor from the State attend
meetings and advise in problem solving.
C. If the chapter is considering dissolution it shall notify the Alpha Alpha
State President and the Leadership Development Committee.
D. Final dissolution shall not be considered without the passage of one
calendar year.
E. The Alpha Alpha State President shall ascertain that a written notice
of the meeting to discuss dissolution will be sent to all members of
the alpha Zeta Chapter and will be attended by the State President
or her designee. The chapter membership will be polled by written
ballot within thirty days of this meeting.
F. When a member transfers to another chapter, International procedures
must be followed.
G. The Chapter Executive Board must submit a written request for
dissolution to the Alpha Alpha State Executive Board.
H. Following action by the Alpha Alpha State Executive Board, all
outstanding debts of the chapter must be paid. Any remaining funds
in the chapter treasury shall be sent to the Alpha Alpha State
Treasurer for state of international projects.
I. The chapter’s paraphernalia, the Society publications and the chapter
records shall be retained in the Alpha Alpha State Organization
archives and made available for use.
J. The charter must be returned to the Alpha Alpha State Organization to
be forwarded to the International Headquarters.
K. The Apha Alpha State Organization Executive Board shall decide
whether the Greek name shall be reused or not.
XIII. Parliamentary Authority
A. ROBERT’S RULES OF ORDER NEWLY REVISED (CURRENT EDITION) is designated for the governance of the Alpha Zeta Chapter inall instances in which the authority is not inconsistent with the Constitution or other adopted Society rules.
XIV. Amendments
A. The Executive Board shall review the standing rules at least once during the biennium.
B. Individual Standing Rules may be discussed for change by the membership at any regular business meeting.
C. A Standing Rule may be added, amended, or rescinded by a majority vote, a quorum being present, if the notice of the proposed change has been published in the Alpha Zeta Newsletter.
D. An amendment to the Standing Rules that has not been given previous notice will require a two-thirds (2/3) vote, quorum being present, to be adopted or rescinded.
XV. Membership Responsibilities
A. Attendance at the four scheduled meetings per year is very important. It was an honor to be invited into the Society and good attendance exemplifies a commitment to the successful workings of the Society.
B. Each member shall participate in the activities of the society.
C. Items for the chapter’s scrapbook should be sent to the scrapbook chairman soon after they appear in the newspaper.
D. If a luncheon or dinner reservation has been made, each member must honor the reservation and pay for it if she cannot attend.
E. Each chairman of a standing committee shall pass on her materials to the new chairman before July 1 of the year the new chairman will assume her duties.
Ad Hoc Committee – (2016)
Carol Lane – Chairman
Linda Nickerson
June Wynne
ALPHA ALPHA STATE
ALPHA ZETA CHAPTER
STANDING RULES
I. Chapter Name
The name of the chapter shall be Alpha Zeta Chapter, Alpha Alpha State Organization, The Delta Kappa Gamma Society International.
II. Mission Statement
The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
III. Purposes
The purposes of the Alpha Zeta Chapter shall be the seven purposes of the Delta Kappa Gamma Society International and those of the Alpha Alpha State Organization:
1. To unite women educators of the world in a genuine spiritual fellowship.
2. To honor women who have given or who evidence a potential for distinctive service in any field of education.
3. To advance the professional interest and position of women in education.
4. To initiate, endorse and support desirable legislation or other suitable endeavors in the interest of education and of
women educators.
5. To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to
non- member women educators.
6. To stimulate the personal and professional growth of members and to encourage their participation in appropriate
programs of action.
7. To inform the members of current economic, social, political and educational issues so that they may participate
effectively in a world society.
IV. Membership
A. Membership is in accordance with the Constitution, Article III, and the
International Standing Rules, 3 and is composed of active, reserve and honorary members.
B. Membership in the Delta Kappa Gamma Society International shall be by invitation.
C. A candidate for membership in Delta Kappa Gamma must have had professional preparation as an educator or have been retired from an educational position. They shall participate in the activities of the Society.
1. A candidate need not be employed nor live in the chapter area.
2. Eligible prospective members may be teachers, administrators, supervisors, librarians, psychologists, school
nurses,directors or counselors in public or private schools, colleges or universities and in schools of nursing and
library training.
3. Professional qualifications should include knowledge and skill in her area of educational work, active participation
in professional groups, interest in professional growth, and ethics in professional relationships. Personal
qualities should include initiative, open-mindedness, tactfulness and enthusiasm.
D. Election of members will be held annually.
E. Up to six new members may be selected from the Athens, Northeast Bradford and Sayre areas in the even-numbered years. Up to eight new members from Canton, Sullivan County, Towanda and Troy areas may be selected in the odd-numbered years.
F. Each proposed candidate should be voted for or against if the same number of recommendations is submitted as the number to be elected and must receive a favorable note of a least four-fifths of all ballots cast. If more recommendations are submitted than the number to be elected, preferential voting is required.
G. Recommendation for Membership (Chapter Membership Application) shall be completed by a member and returned to the membership chairman by Oct. 15.
H. The Membership Committee shall review the Chapter Membership Application Form and prepare to present the candidates’ names to the chapter membership at the November meeting.
I. It is imperative that chapter members keep in confidence the names of the persons who have been considered for membership.
J. Recommendations of proposed members should be destroyed whether those names are accepted or rejected.
K. The names of persons not elected to membership may be submitted again, but there is no waiting list and there are no priorities.
L. Voting for the prospective members will occur at the March meeting.
M. The general membership shall vote by secret ballot. A 4/5 vote of all the ballots cast will elect the candidate to membership.
N. Invitations to membership shall be in writing by the president of the chapter within 10 days following election to membership.
O. Orientation of members-elect shall be held in May.
P. The orientation program shall be the responsibility of the Membership Committee and chapter officers.
Q. Members-elect will indicate in writing their acceptance to membership within one month of the May Orientation Tea.
R. Initiation shall be held during the September meeting.
S. Honorary members shall have given or be giving distinguished service to education and/or be women that are of local significance to the chapter area.
T. A former member may be restored to membership by the chapter receiving the request.
U. Membership in the Society is terminated for one of three reasons: Non-payment of dues and fees, resignation, or death.
V. A complete record of members whose membership is terminated shall be kept by the treasurer and the recording secretary. The record(s) shall include the reason and date of termination. A report of members terminated shall be a part of the minutes of the chapter meeting.
W. Reserve members shall be formerly active members who are unable to
participate fully in the activities of the chapter because of physical
disabilities and/or geographical location. Reserve members may
participate in all the activities of the chapter except that of holding an
office.
X. When a reserve member becomes mentally or physically incapacitated
and has no family or means to pay her dues, the dues will be paid by
the chapter’s Caring and Sharing Fund.
Y. Membership keypins of deceased members and those who are no
longer members shall be returned to the chapter. At the discretion
of the chapter Executive Board, reclaimed pins may be sold or
given to initiates or to members who have lost their pins.
V. Finances
A. Chapter dues shall be set in accordance with the Constitution, International Standing Rules, and the Alpha Alpha State Organization Bylaws.
B. The Finance Committee shall make recommendations for changes in dues no later than July 1. All members shall be notified prior to the first meeting of the fiscal year.
C. Annual chapter, state organization and international dues and fees shall be collected by the chapter treasurer prior to October l and forwarded to the Alpha Alpha State Organization treasurer by October 31.
D. The Finance Committee shall develop an annual budget and present it to the membership for approval no later than the first business meeting of the fiscal year.
E. The budget shall be adopted each year by a majority vote of the members.
F. The Audit Committee will conduct an audit each year prior to the September meeting.
G. The president of the chapter will give approval of expenses prior to payment.
H. No more than three recruitment grants of $200 each will be awarded annually to juniors and seniors in college pursuing a major in education.
1.Canton, Sullivan County, Towanda and Troy members will submit applications for recruitment grants by October 15 of the
odd numbered year to enable the grant to be awarded in theearly months of the even numbered year.
2. Athens, Northeast Bradford and Sayre members will submit applications for recruitment grants by October 15 of the even
year to enable the grant to be awarded in the early months of the odd numbered year.
3. Recruitment grant recipients will be invited to the March meeting as guests of the chapter.
I. An annual Academic Scholarship will be awarded by the chapter to chapter member submitting an application form meeting the criteria as described in the scholarship guidelines.
J. The cost of meals for new initiates at initiation will be paid out of the treasury.
K. A donation of $1.00 will be made by each member who does not wear her keypin to the chapter meeting. The collected donations will be used at the discretion of the Executive Board.
L. The expenses incurred by the chapter officers and members to attend conventions and conferences will be disbursed as provided in the budget.
VI. Organization
The Alpha Zeta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, the Alpha Alpha State Organization Bylaws, the Alpha Alpha State Organization Standing Rules and the Alpha Zeta Chapter Standing Rules.
VII. Officers and Related Personnel
A. The Alpha Zeta Chapter officers shall be as follows: President, First
Vice-President (Program and Yearbook Chairman), Second Vice-
President (Membership Chairman), Recording Secretary,
Corresponding Secretary, Treasurer, and Parliamentarian (non-
Voting member of the board).
B. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the November meeting. The election will take place at the March meeting.
C. The Alpha Zeta Chapter officers, except the Treasurer, are elected in the even-numbered years by a majority vote of the members present at the time of the election.
1. The Alpha Zeta Chapter Treasurer is selected by the chapter Executive Board each biennium at the summer
Executive Board meeting.
H. No more than three recruitment grants of $200 each will be awarded annually to juniors and seniors in college pursuing a major in education.
1.Canton, Sullivan County, Towanda and Troy members will submit applications for recruitment grants by October 15 of
the odd numbered year to enable the grant to be awarded in the early months of the even numbered year.
2. Athens, Northeast Bradford and Sayre members will submit applications for recruitment grants by October 15 of the
even year to enable the grant to be awarded in the early months of the odd numbered year.
3. Recruitment grant recipients will be invited to the March meeting as guests of the chapter.
I. An annual Academic Scholarship will be awarded by the chapter to chapter member submitting an application form meeting the criteria as described in the scholarship guidelines.
J. The cost of meals for new initiates at initiation will be paid out of the treasury.
K. A donation of $1.00 will be made by each member who does not wear her keypin to the chapter meeting. The collected donations will be used at the discretion of the Executive Board.
L. The expenses incurred by the chapter officers and members to attend conventions and conferences will be disbursed as provided in the budget.
VI. Organization
The Alpha Zeta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, the Alpha Alpha State Organization Bylaws, the Alpha Alpha State Organization Standing Rules and the Alpha Zeta Chapter Standing Rules.
VII. Officers and Related Personnel
A. The Alpha Zeta Chapter officers shall be as follows: President, First Vice-President (Program and Yearbook Chairman), Second Vice-President (Membership Chairman), Recording Secretary,Corresponding Secretary, Treasurer, and Parliamentarian (non-
Voting member of the board).
B. A slate of officers, with one nominee per office, shall be prepared by the Nominations Committee and presented to the membership at the November meeting. The election will take place at the March meeting.
C. The Alpha Zeta Chapter officers, except the Treasurer, are elected in the even-numbered years by a majority vote of the members present at the time of the election.
1. The Alpha Zeta Chapter Treasurer is selected by the chapter Executive Board each biennium at the summer
Executive Board meeting.
2. The Alpha Zeta Chapter Parliamentarian is appointed by the chapter President for a two-year term and is a non-voting member of the Board. This is traditionally the immediate Past President.
3. No officer, except the Treasurer, may serve in the same office longer than two terms in succession.
D. New Chapter officers take office on July 1 following their election.
E. The officers shall perform duties as specified in the Constitution, the Alpha Alpha State Organization Bylaws and as authorized in the Alpha Zeta Chapter Standing Rules.
F. The treasurer shall submit for annual audit/financial review the accounts of the chapter.
G. The presiding president shall order the President’s pin at the chapter’s expense and make it available for the Installation of Officers Ceremony.
H. Officers of the Alpha Zeta, Beta Rho and Phi Chapters will coordinate the State President’s visit during her biennium. Guidelines are in the President’s file.
VIII. Executive Board
A. The members of the Alpha Zeta Chapter Executive Board shall be the elected officers, the Immediate Past President, the Standing Committees Chairmen, the Treasurer, and the Parliamentarian (non-voting member).
B. The Alpha Zeta Chapter Executive Board shall function according to the Constitution, VII. C.
IX. Committees
A. The (following)Standing Committees shall fulfill responsibilities as
Outlined in the Constitution as detailed in the Handbook:
1. Society Business: Finance, Membership, Nominations
2. Program of Work: Program, Personal Growth and Services, Professional Affairs, Visual and Performing Arts, Projects,
and U.S. Forum.
3.Educational Services: Communications, Scholarships, and World Fellowships
B. The Alpha Zeta Chapter has the following additional Standing Committees:
1. Society Business: Historical Records, Biographical Records, Scrapbook, Initiation, Necrology, and Photographer.
C. All officers and Standing Committees duties are outlined in the Alpha Zeta Yearbook insert “Duties of the Officers and Standing Committees.”
X. Meetings
A. The Alpha Zeta Chapter shall meet at least four times per year during
The months of September, November, March and April.
B. A quorum shall consist of one third of the total membership.
C. The Chapter Executive Board will meet at least two times annually.
XI. Activities
The activities of the Alpha Zeta Chapter include:
A. Publishing the Alpha Zeta Newsletter at least 3 times per year.
B. Updating and printing the Yearbook annually.
C. Conducting fundraisers.
D. Engaging in special projects.
XII. Dissolution
A. Before the chapter is dissolved, the approval of the Alpha Alpha State
Organization must be obtained.
B. The chapter may request that a chapter advisor from the State attend
meetings and advise in problem solving.
C. If the chapter is considering dissolution it shall notify the Alpha Alpha
State President and the Leadership Development Committee.
D. Final dissolution shall not be considered without the passage of one
calendar year.
E. The Alpha Alpha State President shall ascertain that a written notice
of the meeting to discuss dissolution will be sent to all members of
the alpha Zeta Chapter and will be attended by the State President
or her designee. The chapter membership will be polled by written
ballot within thirty days of this meeting.
F. When a member transfers to another chapter, International procedures
must be followed.
G. The Chapter Executive Board must submit a written request for
dissolution to the Alpha Alpha State Executive Board.
H. Following action by the Alpha Alpha State Executive Board, all
outstanding debts of the chapter must be paid. Any remaining funds
in the chapter treasury shall be sent to the Alpha Alpha State
Treasurer for state of international projects.
I. The chapter’s paraphernalia, the Society publications and the chapter
records shall be retained in the Alpha Alpha State Organization
archives and made available for use.
J. The charter must be returned to the Alpha Alpha State Organization to
be forwarded to the International Headquarters.
K. The Apha Alpha State Organization Executive Board shall decide
whether the Greek name shall be reused or not.
XIII. Parliamentary Authority
A. ROBERT’S RULES OF ORDER NEWLY REVISED (CURRENT EDITION) is designated for the governance of the Alpha Zeta Chapter inall instances in which the authority is not inconsistent with the Constitution or other adopted Society rules.
XIV. Amendments
A. The Executive Board shall review the standing rules at least once during the biennium.
B. Individual Standing Rules may be discussed for change by the membership at any regular business meeting.
C. A Standing Rule may be added, amended, or rescinded by a majority vote, a quorum being present, if the notice of the proposed change has been published in the Alpha Zeta Newsletter.
D. An amendment to the Standing Rules that has not been given previous notice will require a two-thirds (2/3) vote, quorum being present, to be adopted or rescinded.
XV. Membership Responsibilities
A. Attendance at the four scheduled meetings per year is very important. It was an honor to be invited into the Society and good attendance exemplifies a commitment to the successful workings of the Society.
B. Each member shall participate in the activities of the society.
C. Items for the chapter’s scrapbook should be sent to the scrapbook chairman soon after they appear in the newspaper.
D. If a luncheon or dinner reservation has been made, each member must honor the reservation and pay for it if she cannot attend.
E. Each chairman of a standing committee shall pass on her materials to the new chairman before July 1 of the year the new chairman will assume her duties.
Ad Hoc Committee – (2016)
Carol Lane – Chairman
Linda Nickerson
June Wynne